Report Accessibility Issues
Procedures for Handling Accessibility Issue Reports
Request Initiated
Upon receipt of an email from a person raising an accessibility issue concern (the "Requester"), the employee who receives it ( the "Intake Person") will respond by email, within three business days, to the Requester to acknowledge receipt of the inquiry and ascertain, if it is not apparent from the request, what the need is. The Intake Person should strive to communicate within one business day if possible and ensure this function is covered when they are ill or on vacation. If the inquiry does not raise a disability accessibility issue, it shall be addressed through the college's other processes.
Resolution Process
From there, the Intake Person will direct the request to the appropriate person to resolve the request (the "Resolution Person").
The Resolution Person will follow up with the Requester, determine what needs to be done, and set a deadline for the completion of the request. The Resolution Person will also inform the Intake person of the nature of the solution and the anticipated timeframe for its implementation.
Upon resolution of the request, the Resolution Person will notify the Intake Person that the matter is resolved and the date of resolution. The Intake Person will then inform the Requester in writing (i.e., email or regular mail) that the problem has been resolved from the District/College's perspective and invite further inquiry.
Retention of Requests
The Intake Person will maintain a log that includes: the date of receipt of the request; the date of the Intake Person's follow-up contact; the request; the name of the Resolution Person; the date of the Resolution Person's follow-up contact; the expected time frame for resolution of the request; and the date the request was fulfilled. The Intake Person will retain that log for three school years after the year it was created.
Periodically (annually or biannually), the Intake Person and their supervisor will review the log to assess times for resolution and the deviation between the time resolution is promised and when it is actually provided. That review should provide for improvement of the process where deficiencies are found.
This form is only for reporting American with Disabilities Act (ADA) compliance/accessibility problems found on the San Mateo County Community Colleges Foundation website.